Policies and Procedures

The Town Council has numerous documents and policies that govern the way the Town Council operates all of its services and functions as a Corporate Body. These documents and policies are governed by law, legislation or by employing best practice methods, ensuring the Town Council is open and transparent at all times.

A ‘Documents and Policies Register’ is provided below for clarification and reference, and is used by elected Members and members of staff to ensure a thorough review of policy documentation is undertaken at least annually (or as legislation dictates).

Policies and Procedures (Alphabetical)

All policies are under review and available on request from the office / by email.

• Acceptance / Receipt of Documents

• Agendas – General Information

• Anti-Fraud and Corruption Policy

• Anti-Money Laundering Policy

• Best Value in Procurement – General Guidance

• Council Meetings – Brief Guide

• Planning – Brief Guide

• Casual Vacany Guidance

• Cemetery Policy

• Cemetery Rules and Regulations

• Cemetery Charges

• Committee Structure and Procedures

• Communications Policy

• Community Engagement Policy

• Compassion in Politics Policy

• Complaints Procedure

• Confidential Reporting Policy

• Councillor Allowances Guidance

• Councillor / Employee Protocol

• Councillor Vacancies (Co-Option) Policy

• Councillor Remuneration Recommendations

• Data Breach Policy

• Data Protection Policy

• Data Transparency

• Dignity at Work Policy

• Disciplinary Policy

• Disposal of Land, Property and Assets Policy

• Elected Member Disclosable Pecuniary Interest Form

• Environmental Policy

• Equality Policy

• Exhumation Policy

• Financial Regulations

• FOI Publication Scheme

• Freedom of the Parish Policy

• GDPR Consent Form

• GDPR Security Compliance Checklist

• Governance and Performance Management Statement

• Grievance Policy

• Health and Safety Policy

• ICT Policy

• Induction Policy – New Employees

• Investment Strategy

• Lone Worker Policy

• Maternity Policy

• Maximum Headstone Sizes

• Member and Staff Allowances Policy

• Member Apology Guidance

• Member / Officer Communication Protocol

• Menopause Policy

• Mission Statement

• Paternity Policy

• Pay Policy

• Pensions Policy

• Protected Characteristics Statement

• Public Participation at Meetings Policy

• Recording and Filming of Meetings

• Reserves Policy

• Retention of Documents and Records Policy

• Risk Management Policy

• Risk Register

• Safeguarding Policy

• Senior Officer Salaries & Staff Organisation Chart

• Sexual and General Harassment Policy & Procedure

• Shared Parental Leave Policy

• Social Media Policy

• Standing Orders

• Subject Access Request Procedure

• Sutton-on-Sea Allotments Policy

• Town Council Structure

• Training Policy

• Vexatious Complaints Policy

• Whistle-Blowing Policy

• Working From Home Policy